A List of Tools Used by Town Clerks

For town clerks, having the right tools can make all the difference.
For town clerks, having the right tools can make all the difference.

As town clerk, there’s a good chance that you’re busier than most –and always on the lookout for ways to maximize your efficiency. And of course –you’re probably always on the hunt for ways to make life easier for your town’s residents as well.

Whether you are just getting started as town clerk or looking to improve or upgrade the tools you use –here are some popular tools that town clerks use. Read on to see if there’s anything that you could add to your toolkit.

Tools for Town Clerks

  • Parks and Recreation Online Registration
    Allowing town residents to register for various programs is always a great idea. It makes it easier for people to sign up, and can help to increase the interest and involvement in various programs.
  • Online Payment Processing
    Another great tool is online payment processing. Your town’s residents will appreciate the convenience of being able to pay online, and it will make it easier for you to record payments. It may even increase your chances of getting paid on time! Your town’s residents can pay for parking tickets, late fees, taxes, or water and sewer bills. Here are just a few ways you can accept payments on your municipal website.
  • Periscope
    Periscope is a unique social network that’s especially helpful for town websites. Periscope allows you to share brief snippets of live video with your viewers –allowing you to connect with your town’s residents and offer real-time help and information. Periscope allows you to make and keep connections –and provides a new and interesting way to reach out to your town’s residents and allow them to be involved.
  • Facebook
    If your town isn’t on Facebook, it should be. Facebook is one of the best ways to connect with your town’s residents, and is a great way to send updates quickly and easily. The ability to start groups is another great benefit for towns, since this is a simple way to update interested parties with relevant information.
  • MailChimp
    MailChimp is a great tool for sending out email newsletters. This service includes templates for professional emails, and also offers an option to include a survey in the email, making it easier than ever to conduct online surveys.
  • Google Analytics
    Google Analytics is a great way to track what’s going on with your town’s website. With analytics, you can see who’s visiting the website, where they’re coming from, and how long they were on various pages. This will show you what type of things your visitors are interested in, allowing you to optimize your website to better serve your visitors.
  • Dropbox
    Dropbox is a simple way to share documents –and allows you to view documents online anywhere, at any time. Instead of storing files on your computer, you can store them in the cloud which means you’ll have them available whenever you need them. When you’re sharing something with someone –for example, a form or policy, you’ll be able to drop a link into an email and fire it off. No need to worry about attachments.

As you can see there are a number of tools that you have at your disposal. Even better, most of them are free or low-cost solutions. So why not give some of them a try today?

For more information on website design for municipalities contact Town Web Design. We offer web design services for small and medium-sized municipalities, and would be happy to answer any questions you have regarding web design and online tools and solutions for town clerks.

Image: Florian Richter

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